Business Registration

An entity that is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) to report.  The information provided on this page should be the same that is included on the W-9 form you would supply.

If you have registered as an individual then you should choose the first option and select from the following: SSN, ITIN, and ATIN.

Classification is the “Entity Type” you provided on your W-9 form.  You must select from the available classifications in the list provided.  Some examples of Classification are Individual, Profit Corporation, Partnership, and so on. If you have a SSN for your W-9 Tax ID, your Entity Type is Individual. If you have an EIN, you may fall under any of the other Entity Types provided.

You should enter the address associated with the Taxpayer Identification Number used for 1099 reporting purposes. This should match what is indicated on your W-9 form.

Enter the number associated with your Taxpayer Identification Type in the Create Taxpayer ID Number and Re-enter Taxpayer ID Number fields.  The IRS recognizes the following types of TIN:

• Employer Identification Number (EIN),

• Social Security Number (SSN),

• Individual Taxpayer Identification Number (ITIN)

• Adoption Taxpayer Identification Number (ATIN).

• The Administrative Address tells us where the main administrative functions for your organization take place besides Ordering, Payment, and Billing.

• The Ordering Address tells us where a department may send orders to.  These would include purchase orders and contract information.

• The Payment Address tells us where to send your payments.  

• The Billing Address tells us where to send information for any payment you may owe us.   

Yes, but you cannot enter more than one address per address type during initial registration. Once your activation is completed, you can add or modify your addresses when you login to your VSS account.

Yes.  If DUNS and Extended DUNS were populated, then the value is automatically inferred to the DUNS and Extended DUNS fields on this page.  However, the values can vary by address, so you can change the inferred value, if needed.

After entering your new address, you will be required to enter the contact for each address type you selected.  The contact entered can be the same for each address type.

The fields in the EFT Information section include:

• ABA Number - This is the ABA transit routing number of the financial institution that maintains this account.

• Account Type - Allows users to indicate whether the account is a Checking account, or a Savings account.

• Account Number - The Account Number is the number of the bank account to be used for EFT payments.

• Routing ID Number - This field specifies the individual account to be used when a payment is made to a bank account that has been established for a pool of account holders. The Routing ID Number identifies the specific account holder to which the deposit is made within the pooled account. The Routing ID Number field is not required. If this field is populated, it can only contain numeric values, and the Account Number field must also contain a value.

• Remittance Advice Transmission Mode - The Remittance Advice Transmission Mode field can have one of the following values: Postal, Email – As an Attachment, Email – Embedded HTML, and Blank. If the Remittance Advice Transmission Mode field is Email – As an Attachment or Email – Embedded HTML then the Email Address must be populated for all payment addresses for the vendor.

If you do not see an EFT section containing these fields, you have indicated that you are a Healthcare Provider on a previous registration screen. You should see several sections specifically for Healthcare Provider EFT Enrollment where you can enter the appropriate Financial and EFT information.

If the Healthcare Provider section is displayed during your Vendor Registration, you should indicate whether you are a Healthcare Provider or not. If you do not manually select Yes, this field is defaulted to No. If you do not see a Healthcare Provider section, your site may not require or allow you to enter this information during the registration process. Contact your site's administrator if you feel that you should have access to indicate that you are a Healthcare Provider during the registration process.

The Healthcare Provider EFT Enrollment sections are used to enter information required by Federal Law specifically for healthcare providers enrolling in EFT. If you are choosing to enroll in EFT as part of your registration, you should fill out the Financial Institution Information sections.

• Provider Information - This section contains the display-only Provider Name field that’s populated by the value entered in the Legal Name field.

• Provider Identifiers Information - This section contains the display-only Provider Federal Tax Identification Number (TIN) or Employee Identification Number (EIN), National Provider Identifier (NPI), and Assigning Authority fields.  These fields are populated by the values you previously entered in the Taxpayer ID Number, National Provider ID, and Assigning Authority fields.

• Financial Institution Information – This section contains fields for you to enter your financial institution information to be used by the EFT process.

• Submission Information - This section contains the Reason for Submission and Authorized Signature – Electronic Signature of Person Submitting Enrollment fields.  For a new Vendor registration, the Reason for Submission field is automatically set to New Enrollment and the Authorized Signature check box is automatically checked and disabled.  

This section is an internal verification method allowing you to set the verification method by which your organization can verify whether users are tied to your account.  For example, if one of your locations wanted to also register and link their account to yours, they would first have to input the correct verification information established here. Verify My Locations by allows you to select the method by which the locations are verified by. Valid Values are Use My TIN Number, Use My DUNS Number, and Create My Own.

There are no required fields within this section, though the more information you provide the easier it is for our review process to certify and activate your account and also for our Purchasing Department to identify you for any forthcoming business opportunities.

You can optionally populate the following fields:

• Location Name – Enter the physical location associated with your business location.

• Location Web Address – Enter the web address associated with the current business location.

• Number of Employees - Indicates the range of the number of employees for the vendor/customer. Valid values are: <50, 51-100, 101-250, 251-500, 501-750, 751-1000, and >1000.

• Annual Income - Indicates the annual income range for the company. Valid values are: <1 million, 1-2 million, 3-5 million, 5-10 million, 10-20 million, > 20 million. You can only enter this field if the Organization Type is Company.

• Foreign Tax ID – This field captures the international alphanumeric Taxpayer ID for a foreign vendor for reporting purposes. This is an optional field and is not used by the 1099 reporting process.

• National Provider ID / National Provider Identifier (NPI) - This is the unique 10-digit identification number issued to health care providers in the United States by the Centers for Medicare and Medicaid Services (CMS). NOTE: If you have more than one NPI you only need to enter one of them.

• Assigning Authority - The name of the governing body that oversees the healthcare provider (for example, Medicare, Medicaid, CMS, and so on).  

• CAGE Code - The Commercial and Government Entity (CAGE) Code is a five-character alphanumeric value used extensively within commercial and government entities. The CAGE Code System provides a standardized method of identifying a given facility at a specific location and must be in uppercase format. The CAGE Code field can vary by vendor location.

• W-8 Form - Enter the appropriate W-8 form option that applies to your organization.

• Ordering DUNS - The Dun and Bradstreet account number assigned to the vendor or customer.

• Extended DUNS - The Extended DUNS field is used to support federal reporting and supplements the existing DUNS Number. This suffix is an optional reporting element for the Federal American Recovery and Reinvestment Act (ARRA) for grant reporting.  This field allows agencies to track activities by separate departments or other organizational levels by assigning separate extensions.  The Extended DUNS field cannot be populated unless the DUNS field is populated.

• Internet Catalog - The web address for the record's online catalog. If your system is configured to use Buysense.com, this field should be populated with data from the Buysense.com system.

• Preferred Ordering Method - This field indicates the preferred ordering method for this vendor.  Valid values are Paper and Electronic.

• Pcard Acceptance Level - Indicates if the supplier accepts procurement cards, and if so, what level of data exchange they use. Valid Values are No PCARD, Amount, Amount + Order Number, and Amount + Order Number + Line Detail.

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Is Discount Information Required?Is Discount Information Required?

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Why should I add Supporting Documentation and Files to my company's profile?Why should I add Supporting Documentation and Files to my company's profile?

Can I update or delete Supporting Documentation and Files from my company's profile prior to completing my registration?Can I update or delete Supporting Documentation and Files from my company's profile prior to completing my registration?

The W-8 Form section displays all the fields that make up the W-8 Form you selected in the W-8 Form field in the Organization Information section of the Business Information step.

This section is only displayed if you selected Foreign Business Entity during the Account Information step and selected a value in the W-8 Form field during the Business Information step.

You are able to make changes to any of the information you have entered.  Select the Edit button and navigate to the step that needs updates.  After making your updates, select the Submit Registration button on the Registration Summary page.  

You are taken to a Confirmation page after selecting the Submit Registration button during Step 4.  Read and respond to the information on the Confirmation page.  You will submit your registration via the Confirmation page.

One or more messages may display on the Confirmation page after you click the Submit Registration button based on the following conditions:  

• If you have entered information in the W-8 Form section, you will see a pop-up message asking you to verify that all the information you have entered is complete and accurate to the best of your knowledge. Click OK to close this window.

• If you have entered information in the EFT Information or Healthcare Provider EFT Enrollment Information sections, you will see a pop-up message asking you to verify that all the information you have entered is complete and accurate to the best of your knowledge. Click OK to close this window.

You are taken to a Congratulations! page that provides you with the following information:

• Your Vendor Code, which you should write down for future reference.

• A W-8 Certification Form in PDF format (if applicable).

• A Substitute W-9 Certification Form in PDF format.

• A PDF version of your Vendor Registration Application.

• An EFT Registration Form in PDF format.

• A link that takes you to the vendor login page.