Service Contract Search

You can enable the Service Contracts Search page by setting up the Application parameter.

1. Navigate to the Application Parameter page.

2. Search for the application parameter “DIS_CT_SEARCH_DOC”.

3. Navigate to the resultant application parameter record “DIS_CT_SEARCH_DOC”.

4. Change the Parameter Value to Yes to enable the Service Contracts Search page.

5. Click on the Save action to save the Application Parameter page record and enable the Service Contracts Search page.

You can enable the transactions to be searched on the Service Contracts Search page by setting up the Application parameter.

1. Navigate to the Application Parameter page.
   

2. Search for the application parameter “VSS_CT_SEARCH_DOC”.
   

3. Navigate to the resultant application parameter record “VSS_CT_SEARCH_DOC”.
   

4. Change the Parameter Value to the required Transactions Code such as “CT” to enable the transactions to be searched on the Service Contracts Search page. For multiple transactions, separate each Transaction Code with a comma. 
   

5. Click on the Save action to save the Application Parameter page record and enable the transactions to be searched on the Service Contracts Search page.

You can search for Service Contracts from multiple departments by entering multiple Department Codes into the Department field, separated by commas.

You can also select Departments via the Department pick list.

1. Click the Department pick list icon.
   

2. On the Search Department window you can search for and select a single Department.
   

3. Select OK after selecting a Department. This populates the Department field on the Service Contract Summary Search page with the department that you selected.  

4. You can add an additional Department, by entering a comma after the Department Code, and then repeat steps 1 through 3 for each Department you want to add. Or manually enter the Department Codes, separated by commas.
   

After entering all search criteria, select the Apply button. Your search will return contracts that are in any of the selected Departments and that meet all other search criteria.

You can search for Service Contracts that belong to a specific Contract Number by populating the contract Transaction ID search field. You can manually enter the Transaction ID.

You can also select departments via the Department pick list.

1. Click the Contract Number search field.

2. On the Contract Number search field manually enter the contract Transaction ID.

After entering all search criteria, select the Apply button. Your search will return contracts that are in any of the selected contract Transaction ID and that meet all other search criteria.

You can search for Service Contracts that belong to a specific Vendor Name by populating the vendor’s name. You can manually enter the Vendor Name.

1. Click the Vendor Name search field.

2. On the Vendor Name search field manually enter the contract Vendor Name associated with a Vendor Code.

After entering all search criteria, select the Apply button. Your search will return contracts that are in any of the selected Vendor Names and that meet all other search criteria.

You can search for Service Contracts through the Amount by populating the Amount associated with the Contract. You can manually enter the Amount Search Field.

1. Click the Amount search field.

2. On the Amount search field manually enter the contract Amount associated with a Contract.

After entering all search criteria, select the Apply button. Your search will return contracts that are in any of the selected  Amount and that meet all other search criteria.

You can view or save the type of attachment types attached for the resultant Contract transactions on the Service Contracts Search page through the File Name and Description fields of the resultant records.

1. Navigate to Application Parameter page.

2. Search for the application parameter “AUTO_ATTACH_DOCCD_LIST”.

3. Navigate to resultant application parameter record “AUTO_ATTACH_DOCCD_LIST”.

4. Change the Parameter Value to the required transactions code such as “CT” for auto-attaching the pdf when the transaction is submitted to Final on the Financial application to be viewed and saved from the Service Contracts Search page.

5. Click on Save action to save the Application Parameter page record and enable the transactions for auto-attaching the pdf.

6. After entering all search criteria, select the Apply button. Your search will return contracts that meet all other search criteria.

7. On the Service Contract Search page, the File Name and Description fields of the resulting Contract records provide information of the type of attachment attached to the Contract records. 

Note: The transaction’s attachment which need not be displayed to the public in VSS, change the Attachment Type to “Proprietary” or “Internal” attachment when submitting the transaction to Final in the Financial application.

To print a version of a Service Contract, select the Service Contract in the search results, then select Grid Actions > Print. The PDF link gives you the option to download a PDF file that displays all information pertaining to the transaction, allowing you to save and/or print the transaction information for your records.

To save search results to a CSV (Comma-Separated Value) file, select Export/Export All from the Grid Action menu located above the grid. The Export/Export All action allows you to save your search results to perform additional analysis outside of the system. The CSV file can then be opened in a separate application (for example, Microsoft Excel) for viewing and analyzing the results.